Conference Registration Fees & Information

Conference registration is open! To take advantage of the special WAI Member discounted rate, your membership must be active through March 31, 2025. Questions about renewing your membership? Email waiconfreg@wai.org.

Please note that the Gaylord Rockies Resort & Convention Center is a Cash Free Facility!

 

Join WAI & Save

Full Registration


Includes admission for Opening Night Reception

Early Bird Registration (Through Jan 7)

Member:  $425

Non-Member: $525

Pioneer Hall of Fame Dinner

Member:  $99

Non-Member: $175

General Registration (Jan 8-Mar 11)

Member:  $475

Non-Member: $575

Pioneer Hall of Fame Dinner

Member:  $99

Non-Member: $175

One Day-Limit 1


Includes admission for Opening Night Reception

Early Bird Registration (Through Jan 7)

Member:  $225

Non-Member: $300

Pioneer Hall of Fame Dinner

Member:  $99

Non-Member: $175

General Registration (Jan 8-Mar 11)

Member:  $275

Non-Member: $350

Pioneer Hall of Fame Dinner

Member:  $99

Non-Member: $175

Student Rate


Includes admission for Opening Night Reception

Early Bird Registration (Through Jan 7)

Member:  $225

Non-Member: $275

Pioneer Hall of Fame Dinner

Member:  $30

Non-Member: $60

General Registration (Jan 8-Mar 11) 

Member: $225

Non-Member: $275

Pioneer Hall of Fame Dinner

Member:  $30

Non-Member: $60

Military Rate


Includes admission for Opening Night Reception

Early Bird Registration (Through Jan 7)

Member:  $400

Non-Member: $500

Pioneer Hall of Fame Dinner

Member:  $99

Non-Member: $175

General Registration (Jan 8-Mar 11)

Member:  $450

Non-Member: $550

Pioneer Hall of Fame Dinner

Member:  $99

Non-Member: $175

Refunds for cancelations will be given, less a $75 administrative fee, through midnight February 26, 2025 (the refund cut-off date). After that date, no refunds will be given. In the event that you are registered but not able to attend after the refund cut-off date, you have the option to donate your conference fees to WAI as a charitable donation or transfer your registration to another person in the same registration category. Any requests to transfer your registration must be sent in writing to WAI by February 26, 2025 by emailing waiconfreg@wai.org. Transfers will not be accepted after this date. Tour tickets must be purchased in advance and are non-refundable. 

The above policy applies in the case of flight delays, flight cancelations and travel disruptions due to weather or other causes beyond the control of the registrant and WAI.

Media

Women in Aviation International invites you to discover what it means to "Connect. Engage. Inspire." at the 36th Annual Women in Aviation International Conference, March 27-29, 2025, at the Gaylord Rockies Resort & Conference Center in Denver, Colorado. Journalists, photographers, and videographers attending WAI2025 may request media credentials using the link below.  
Please complete the form by February 27, 2025.

Media Contact:

Kelly Murphy
WAI Director of Communications
kmurphy@wai.org

Media Registration Form

Invest In A Student

Sponsor a Student
Each year there are college students who need financial help to participate in the conference. Won’t you make a difference in a future aviator’s life and provide a memorable experience to a deserving student?

You can provide a conference admission for $225 per student.  

Deadline to sponsor a student(s) for conference is January 21, 2025.  (This will allow time to notify the students and give them appropriate time to plan their travel.)

You can also choose to sponsor a student for admission to the Pioneer Hall of Fame Ceremony and Celebration Dinner!  For $99, you can allow them to be a part of this inspirational event to honor the heroes of our industry.  Space is limited for this special event, and may not be available for purchase onsite so don't wait!

The option to sponsor a student(s) for the conference and for the dinner are available as part of your registration process:

Register Now


Student Members Needing Sponsorship

Please complete the form if you would like to request to receive sponsored conference registration. Limited sponsorship is available.

Sponsorship cover the registration costs only. Students will still need to cover the cost of their travel and hotel accommodation.  Deadline to complete request is January 21, 2025.

Selected students will be notified after January 24, 2025.

Request a Student Sponsorship

Volunteer Opportunities 

Did you know that the annual WAI conference isn't possible without a small army of volunteers? In addition to the core team of the WAI staff, more than 500 volunteers pull together to make each annual conference a success. Join our volunteer crew at WAI2025 and have fun experiencing the conference in a different way and meet other interesting WAI members.

Please note, you must be registered for the day at conference that you are volunteering. Please submit your registration first, and when asked if you are interested in volunteering, simply check "yes" and our Volunteer coordinators will reach out to you with next steps!

Volunteer coordinators Ryan Martin and Chilosha Mwansapa can answer your questions via Email at volunteer@wai.org.