Exhibitor & Sponsor Information

There's no better place to be inspired, share your enthusiasm, and connect with others who share your passion for the aviation industry.

Exhibit Hall Hours & Information

Step into our exhibit hall, where the skies are the limit and aviation innovation takes center stage! As you navigate this dynamic space, you'll find a runway of cutting-edge technology and pioneering ideas, with each booth showcasing a unique flight path to the future of aviation. From the latest in aircraft design to groundbreaking air traffic management solutions, our exhibit hall is a high-altitude playground where imagination soars and industry leaders converge.

Thursday, March 27, 2025

Exhibit Hall Grand Opening | 10 —11 a.m.

Exhibit Hall Open | 10 a.m. — 4:30 p.m.

Friday, March 28, 2025

Exhibit Hall Open | 8 a.m.—4:30 p.m.

Saturday, March 29, 2025

Exhibit Hall Open | 8 —10:30 a.m.

(Girls in Aviation Day attendees visiting the Hall between 8 - 9:30 a.m.)

Exhibitor Tear Down | 10:30a.m.—3 p.m.

Every person entering the exhibit hall will be required to wear a WAI Conference badge at all times.

Exhibitor Rules & Regulations

Exhibitor List

Please refer to the WAI2025 Mobile App for the most up to date information!

Download here

Exhibitor Registration

Exhibitor Registration is now open! Deadline for exhibitor registration was March 7, 2025. There will be no onsite booth registration.

FRAUD ALERT:

We’ve been made aware of phishing scams targeting event participants. Please be cautious of unsolicited emails, calls, or messages asking for payment or personal information.

Signs of a phishing attempt:

Unfamiliar sender email addresses
Suspicious links or attachments
Urgent payment requests

What to do:

Verify communications directly with the event organizers.
Never share sensitive information without confirming the request's legitimacy.
Report any suspicious messages to us immediately.

Stay safe and thank you for your attention.

---------------------------------------------------------------------------------------------------------------

Exhibitor Rules & Regulations

GES Exhibitor Packet

Exhibitor List

Parking: Please note WAI is not able to validate parking. Fees at the Gaylord Rockies are as follows:

On-site parking is $33 daily
Valet parking is $48 daily
Hourly self parking:
0 – 4 hours $13
4 - 8 hours $23
8 + hours $33

WAI POLICY IS NO REFUNDS FOR CANCELLATION AT ANY TIME.
Due to increasing demand for exhibit space, full payment must be included with the application/contract for space to be assigned.

* Please Note: Each 10' x 10' space includes one six foot table, two chairs, one wastebasket, back and sidewall drape and standard identification sign.

** One full conference registration is included with the first booth purchased. Five exhibitor badges are included with each 10' x 10' space.

Exhibitor Registration Pricing

(on or after November 1, 2024)

1 Exhibit Space 10' x 10' (100 sq. ft.)

$2,300 WAI Corporate Member
$2,500 Non-Corporate Member

2 Exhibit Spaces 10' x 20' (200 sq. ft.)

$4,600 WAI Corporate Member
$5,000 Non-Corporate Member

3 Exhibit Space 10' x 30' (300 sq. ft.)

$6,900 WAI Corporate Member
$7,500 Non-Corporate Member

4 Exhibit Space 10' x 40' (400 sq. ft.)

$9,200 WAI Corporate Member
$10,000 Non-Corporate Member

Each Additional Exhibit Space 10' x 10' (after 4 spaces)

$2,300 WAI Corporate Member
$2,500 Non-Corporate Member

Corner or End Space Additional Cost

$300 WAI Corporate Member
$350 Non-Corporate Member

Island Booth Space Additional Cost

$600 WAI Corporate Member
$700 Non-Corporate Member

Early Bird Exhibitor Registration Pricing

(through October 31, 2024)

1 Exhibit Space 10' x 10' (100 sq. ft.)

~~$2,200 WAI Corporate Member~~
~~$2,400 Non-Corporate Member~~

2 Exhibit Spaces 10' x 20' (200 sq. ft.)

~~$4,400 WAI Corporate Member~~
~~$4,800 Non-Corporate Member~~

3 Exhibit Space 10' x 30' (300 sq. ft.)

~~$6,600 WAI Corporate Member~~
~~$7,200 Non-Corporate Member~~

4 Exhibit Space 10' x 40' (400 sq. ft.)

~~$8,800 WAI Corporate Member~~
~~$9,600 Non-Corporate Member~~

Each Additional Exhibit Space 10' x 10' (after 4 spaces)

~~$2,200 WAI Corporate Member~~
~~$2,400 Non-Corporate Member~~

~~Corner or End Space Additional Cost~~

~~$200 WAI Corporate Member~~
~~$250 Non-Corporate Member~~

~~Island Booth Space Additional Cost~~

~~$400 WAI Corporate Member~~
~~$500 Non-Corporate Member~~

Sponsorship Opportunities

Each year we are humbled by and thankful for the support of our annual conference from companies and organizations. To show our gratitude, Women in Aviation International offers a wide range of benefits to each sponsor. All sponsors gain exposure to our specific aviation and aerospace market, interact with potential future employees, as well as promote the WAI mission.

Other benefits, depending on the level of sponsorship, include but are not limited to complimentary booth space, complimentary conference registrations, signage at the conference, listings in the conference program section of Aviation for Women magazine, WAI website, and social media.

For more information about sponsorship opportunities, contact our sponsorship team at the link below.

Meeting Space Request Form

Meeting Space Cost Information

Advertising Information

The Daily is published on Thursday, Friday, and Saturday during the conference. Attendees read The Daily for the latest news and events of the day including your featured ad. Digital versions will be emailed to all conference attendees and will be available on the conference app and website for all WAI members and friends.

2025 Media Kit

Email Kelly Murphy, WAI director of communications, at kmurphy@wai.org to review your company's print and digital advertising options.