Exhibitor & Sponsor Information
There's no better place to be inspired, share your enthusiasm, and connect with others who share your passion for the aviation industry.
Exhibit Hall Hours & Information
Step into our exhibit hall, where the skies are the limit and aviation innovation takes center stage! As you navigate this dynamic space, you'll find a runway of cutting-edge technology and pioneering ideas, with each booth showcasing a unique flight path to the future of aviation. From the latest in aircraft design to groundbreaking air traffic management solutions, our exhibit hall is a high-altitude playground where imagination soars and industry leaders converge. Buckle up and prepare for takeoff—this is your gateway to discovering the next big leap in aviation technology and the extraordinary advancements shaping the future of flight!
Thursday, March 27, 2025
10 —11 a.m. Exhibit Hall Grand Opening
10 a.m. — 4:30 p.m. Exhibit Hall Open
Friday, March 28, 2025
8 a.m.—4:30 p.m. Exhibit Hall Open
Saturday, March 29, 2025
8 —10:30 a.m. Exhibit Hall Open
Everyone entering the exhibit hall will be required to wear a WAI Conference badge at all times.
Exhibitor Registration Pricing
(after November 1, 2024)
1 Exhibit Space 10' x 10' (100 sq. ft.)
- $2,300 WAI Corporate Member
- $2,500 Non-Corporate Member
2 Exhibit Spaces 10' x 20' (200 sq. ft.)
- $4,600 WAI Corporate Member
- $5,000 Non-Corporate Member
3 Exhibit Space 10' x 30' (300 sq. ft.)
- $6,900 WAI Corporate Member
- $7,500 Non-Corporate Member
4 Exhibit Space 10' x 40' (400 sq. ft.)
- $9,200 WAI Corporate Member
- $10,000 Non-Corporate Member
Each Additional Exhibit Space 10' x 10' (after 4 spaces)
- $2,300 WAI Corporate Member
- $2,500 Non-Corporate Member
Corner or End Space Additional Cost
- $300 WAI Corporate Member
- $350 Non-Corporate Member
Island Booth Space Additional Cost
- $600 WAI Corporate Member
- $700 Non-Corporate Member
Early Bird Exhibitor Registration Pricing
(through October 31, 2024)
1 Exhibit Space 10' x 10' (100 sq. ft.)
- $2,200 WAI Corporate Member
- $2,400 Non-Corporate Member
2 Exhibit Spaces 10' x 20' (200 sq. ft.)
- $4,400 WAI Corporate Member
- $4,800 Non-Corporate Member
3 Exhibit Space 10' x 30' (300 sq. ft.)
- $6,600 WAI Corporate Member
- $7,200 Non-Corporate Member
4 Exhibit Space 10' x 40' (400 sq. ft.)
- $8,800 WAI Corporate Member
- $9,600 Non-Corporate Member
Each Additional Exhibit Space 10' x 10' (after 4 spaces)
- $2,200 WAI Corporate Member
- $2,400 Non-Corporate Member
Corner or End Space Additional Cost
- $200 WAI Corporate Member
- $250 Non-Corporate Member
Island Booth Space Additional Cost
- $400 WAI Corporate Member
- $500 Non-Corporate Member
Exhibitor Registration
Exhibitor Registration is now open! Deadline for exhibitor registration is March 7, 2024. There will be no onsite booth registration.
Connect with Women in Aviation International's passionate and driven membership in the exhibit hall during our 36th Annual Women in Aviation International Conference. Attendees come back year after year to explore companies and products they're interested in working for or doing business with, and the networking opportunities throughout the three-day event are legendary.
WAI provides a number of marketing and advertising opportunities in addition to your space in the exhibit hall to share the best of what your company has to offer women in the aviation industry. This event isn't all business, though! Learning opportunities abound with a diverse schedule of education sessions, personal and professional development seminars and workshops, plus evening social activities offer even more ways to connect with the women and men who make the aviation industry great. Thousands of attendees from all segments of the aviation industry are expected to join us at the Gaylord Rockies, in Denver, Colorado, and we hope you'll be there with us too!
ASSIGNMENTS WILL BE MADE BEGINNING NOVEMBER 1, 2024.
All contracts received after this date will be assigned on a first come, first serve basis
WAI POLICY IS NO REFUNDS FOR CANCELLATION AT ANY TIME.
Due to increasing demand for exhibit space, full payment must be included with the application/contract for space to be assigned.
* Please Note: Each 10' x 10' space includes one six foot table, two chairs, one wastebasket, back and sidewall drape and standard identification sign.
** One full conference registration is included with the first booth purchased. Five exhibitor badges are included with each 10' x 10' space.
Exhibitor Registration Pricing
(after January 8, 2025)
1 Exhibit Space 10' x 10' (100 sq. ft.)
- $2,300 WAI Corporate Member
- $2,500 Non-Corporate Member
2 Exhibit Spaces 10' x 20' (200 sq. ft.)
- $4,600 WAI Corporate Member
- $5,000 Non-Corporate Member
3 Exhibit Space 10' x 30' (300 sq. ft.)
- $6,900 WAI Corporate Member
- $7,500 Non-Corporate Member
4 Exhibit Space 10' x 40' (400 sq. ft.)
- $9,200 WAI Corporate Member
- $10,000 Non-Corporate Member
Each Additional Exhibit Space 10' x 10' (after 4 spaces)
- $2,300 WAI Corporate Member
- $2,500 Non-Corporate Member
Corner or End Space Additional Cost
- $300 WAI Corporate Member
- $350 Non-Corporate Member
Island Booth Space Additional Cost
- $600 WAI Corporate Member
- $700 Non-Corporate Member
Early Bird Exhibitor Registration Pricing
(through January 7, 2025)
1 Exhibit Space 10' x 10' (100 sq. ft.)
- $2,200 WAI Corporate Member
- $2,400 Non-Corporate Member
2 Exhibit Spaces 10' x 20' (200 sq. ft.)
- $4,400 WAI Corporate Member
- $4,800 Non-Corporate Member
3 Exhibit Space 10' x 30' (300 sq. ft.)
- $6,600 WAI Corporate Member
- $7,200 Non-Corporate Member
4 Exhibit Space 10' x 40' (400 sq. ft.)
- $8,800 WAI Corporate Member
- $9,600 Non-Corporate Member
Each Additional Exhibit Space 10' x 10' (after 4 spaces)
- $2,200 WAI Corporate Member
- $2,400 Non-Corporate Member
Corner or End Space Additional Cost
- $200 WAI Corporate Member
- $250 Non-Corporate Member
Island Booth Space Additional Cost
- $400 WAI Corporate Member
- $500 Non-Corporate Member
Sponsorship Opportunities
Each year we are humbled by and thankful for the support of our annual conference from companies and organizations. To show our gratitude, Women in Aviation International offers a wide range of benefits to each sponsor. All sponsors gain exposure to our specific aviation and aerospace market, interact with potential future employees, as well as promote the WAI mission.
Other benefits, depending on the level of sponsorship, include but are not limited to complimentary booth space, complimentary conference registrations, signage at the conference, listings in the conference program section of Aviation for Women magazine, WAI website, and social media.
For more information about sponsorship opportunities, contact our sponsorship team at the link below.
Meeting Space Cost Information
WAI2025 Sponsors
Each year we are humbled by and thankful for the support of our annual conference from companies and organizations. To show our gratitude, Women in Aviation International offers a wide range of benefits to each sponsor. All sponsors gain exposure to our specific aviation and aerospace market, interact with potential future employees, as well as promote the WAI mission.
For more information about sponsorship opportunities, contact our sponsorship team at the link below.
