Annual Reports, IRS, and Tax Information
Every year, there are a few things Chapters need to file with WAI and the IRS. Keep reading to find guidance and documentation your chapter will need! Don't see what you're looking for or need additional assistance? Don't hesitate to reach out to us at chapters@wai.org!
Annual Chapter Reporting
Annual reports are compiled by Women in Aviation International Headquarters for all Official Chapters requiring specific information and documentation. This ensures that all chapters are meeting the requirements of the WAI Bylaws, which in turn, ensures that WAI is meeting the requirements that are in place to maintain our 501(c)3 non-profit status, and that WAI's insurance remains in good standing.
It is also a good idea for new officers to review the Annual Chapter Agreement to ensure that they are familiar with the reporting requirements for chapters. Annual reporting is required by all Official Chapters over one year.
Each year, before April 30, Official WAI chapters over one year must:
- File the 2024 Annual Chapter Report HERE
- Pay Annual Chapter Administrative Fee of $135 (plus any past due amounts). *Please note that a $25 late fee will apply to all payment received after April 30th.
The Annual Chapter Administrative Fee of $135 is due by April 30
Contact Jessi for your 2024 Annual Fee Invoice
Watch our helpful Annual Reporting Chapter Connect Webinar below:
Chapter IRS and Tax Information
Chapters on their journey to becoming Official will have a few things to do with the IRS to prepare themselves to legally accept donations, gain sponsorships, and file taxes. Find the documents and guidance you will need here:
- EIN & Taxes
- Checklist for USA Chapters Under the Group Exemption
- Student & Collegiate Chapter Tax Exemption and A Note to Student Chapters
- Authorization Form for Inclusion in Tax-Exempt Group [PDF]
Changing your Chapter's name? You'll need to let the IRS know. Find helpful guidance HERE
For U.S Chapters covered under the WAI Tax-Exempt Group Ruling: Once your chapter has become Official, you are now required to report income to Federal and State entities. The WAI fiscal year for Chapters begins each October and ends each September.
You must file your IRS reporting annually. Reporting begins Oct. 1 and concludes Feb. 15.
Chapters reporting less than $50,000 in income will file an electronic 990N form. Filing is super easy and your chapter team will send out instructions along with several reminders throughout the filing period. Filing is mandatory for all Official chapters covered under the WAI tax-exempt group ruling. A copy or screenshot of the filing must be sent to the chapter relations team as proof that this has been completed each year.
You can read more about the IRS requirements for small tax-exempt organizations : HERE
Don't forget to catch up on the Chapter Leadership Connect Webinars posted on our Youtube Channel!
